How sports clubs use Jotform and Mollie to automate payments and cut admin

Organisations across the continent are reclaiming their time by moving away from manual payment collection. By connecting their forms directly to their payment provider, they have replaced hours of admin with automated workflows.

Vlaamse Handbalvereniging vzw

Vlaamse Handbalvereniging vzw (VHV) oversees the growth and support of handball clubs in Flanders. Before adopting an automated system, the organisation managed summer camps, clothing orders, and league registrations through manual invoicing. This created a significant administrative bottleneck that required constant oversight.

Dries Boulet, Secretaris Generaal at Vlaamse Handbalvereniging, remarks: 

“This process required significant administrative follow-up, manual reconciliation of payments, and communication regarding unpaid invoices. It was a very time-consuming process for our team.”

Connecting Mollie to Jotform allowed them to move quickly to a more efficient system. The organisation now manages registrations and payments through a single workflow, reducing the need for manual follow-up across multiple systems.

 For VHV, the primary benefit has been the ability to redirect their energy away from bank statements and back toward the sport itself.

“Connecting Mollie to Jotform was a straightforward and user-friendly process. The integration was easy to set up and allowed us to move quickly from a manual workflow to a much more automated and efficient system.” – Dries Boulet, Secretary General, Vlaamse Handbalvereniging

Beyond internal efficiency, the integration improved the member experience. Offering familiar payment options such as Bancontact has certainly contributed to a smooth and accessible payment experience for their members. While local payment methods were already part of their setup, the integration made these options more accessible and seamless at the point of registration.

The biggest impact has been the time saving, Boulet noted. What used to require many hours of follow-up and reconciliation is now handled automatically, allowing the team to “invest in their core mission: growing and supporting handball in Flanders”.

Inspire Top Tennis and Ligue Francophone de Handball

Other businesses are seeing similar results. Inspire Top Tennis uses the integration to secure bookings for training sessions, ensuring that payments are captured at the point of registration rather than being chased later. Ligue Francophone de Handball uses these forms to handle complex registrations across their leagues, significantly reducing the frequency of outstanding fees.

For these clubs, the outcome is identical: less time spent on spreadsheets, fewer manual errors, and more time spent on the court or the field. They have turned a manual chore into a reliable, automated system that supports their long-term growth.